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| Is this posting for an on campus department or off campus agency? |
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On Campus Department |
| On Campus Department Name |
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Academic Affairs |
| Position Title |
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AI Project Coordinator |
| How many vacancies are there for this position? |
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1 |
| Work Location |
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Penn Hall 204 |
| Purpose of Job |
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The AI Project Coordinator serves as the bridge between project stakeholders, student teams, and faculty advisors. This role ensures that AI projects progress smoothly, meet deadlines, and deliver high-quality outcomes. The coordinator plays a key role in managing logistics, maintaining clear communication, and keeping projects on track. |
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| Description of Duties and Responsibilities: |
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Assist with scheduling meetings, workshops, and project check-ins for the AI Impact
Center.
Maintain and organize calendars, meeting notes, and project updates.
Prepare meeting agendas, take minutes, and distribute notes to stakeholders.
Support communication between faculty, students, and business partners.
Manage and organize project-related documentation, files, and reports.
Assist with tracking project milestones and task progress.
Help plan and coordinate events such as workshops, demonstrations, and stakeholder
meetings.
Handle routine correspondence and administrative tasks as assigned. |
| Required Qualifications: |
|
|
Strong organizational skills and attention to detail.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
tools.
Ability to manage time effectively and prioritize tasks.
Professional demeanor and a willingness to learn.
Familiarity with project management tools (e.g., Trello, JIRA) is a plus. |
| Work Schedule–Days & Times |
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Negotiable – 10 hours/week |
| Hourly Wage |
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$10.00 |
| Employment Start Date: |
|
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01/13/2024 |
| Employment End Date: |
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04/25/2025 |
|
| Application |
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| Job Supervisor’s Name |
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Javin Sword |
| Job Supervisor’s Phone Number |
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(641) 673-1102 |
| Job Supervisor’s Email Address |
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swordj@wmpenn.edu |
