JOB TITLE: Accounts Payable Manager
JOB SUMMARY:
The Accounts Payable Manager of William Penn University is responsible for all duties associated with accounts payable and purchasing which includes processing all purchase orders and invoices on a daily basis. The Accounts Payable Manager will also be responsible for all reporting requirements associated with accounts payable.
DEPARTMENT: Business Office (6900)
QUALIFICATIONS:
A. Education Associate degree required, Bachelor’s degree preferred.
B. Experience Accumulation of 7 years education and/or experience demonstrating the knowledge, skills and abilities specified in this job description.
C. Abilities · Office management/coordination abilities. · Independent decision making, ability to exercise good judgment, accuracy, flexibility and well developed critical thinking skills. · Ability to work in an environment of shifting priorities, frequent, interruptions, hectic pace, high level of interaction with students, staff and/or the public. · Working knowledge of computer software programs which may include Word, Excel, institutional mainframe computer system software, or similar programs. · Excellent written communication skills including proficiency in business English, grammar, punctuation, and spelling. · Ability to handle highly confidential matters and materials with discretion. · Ability to work independently as well as be a collaborative team player in completing assigned tasks and meeting deadlines. · Excellent customer service skills including phone and in-person reception etiquette. · Proficiency with office machines including fax, scanner and copy machine.
REPORTS TO: Accounting Manager
PERFORMANCE RESPONSIBILITIES:
A. Represents the College in a positive manner with prospective, current, and former students, employees, and the community.
B. Demonstrates enthusiasm, self-motivation, and a positive attitude in meeting and dealing effectively and courteously with students, other personnel, and all members of the community.
C. Interprets departmental and/or college policies and procedures.
D. Works harmoniously with others.
E. Performs in a manner which benefits student learning.
F. Process all purchase orders, assign purchase order approvals and match receiving reports with purchase orders.
G. Prepare invoices for payment in a timely manner.
H. Communicate with William Penn faculty and staff on all outstanding invoices in order to get them processed for payment.
I. Prepare a monthly cash flow projection for the Vice President of Finance.
J. Keep an updated vendor file including updated W-9s.
K. Receipt all non-student and student receipts and reconcile drawer on a daily basis.
L. Prepare quarterly sales tax return.
M. Prepare annual 1099s.
EVALUATION:
Performance of this position will be evaluated in accordance with the policies established by the Board of Directors of William Penn University.
TERMS OF EMPLOYMENT: At will employee